Configuration for currencies without decimals (Zero decimal Currencies) in Dynamics AX

Most of the currencies across the globe have decimals (for ex: USD 100.99 where 100 is the dollars and 99 are cents).

 
There are a few currencies that are exception however, below is a list of some such currencies where the smallest currency unit is 1 :

CLP  - Chilean Peso
JPY   - Japanese Yen
KRW - South Korean Won
VND - Vietnamese Dong

The currencies in AX (Dynamics 365 for Operations) can be configured to restrict decimals as below.

Open the Currencies form ( General ledger > Currencies > Currencies). In the rounding rules fast tab setup the following values:

General rounding rule = 1.00
Sales order rounding rule = 1.00
Purchase order rounding rule = 1.00
Fixed asset rounding rule = 1.00

As shown in the screenshot below:

 

Automatic Settlement for Customers and Vendors in Microsoft Dynamics AX

AX allows automatic settlement of payments with Invoices (and vice-a-versa), The automatic settlements are of 2 types:

1. Automatic settlement with system defined priority
2. Automatic settlements with user defined priority

Automatic settlement with system defined priority: The automatic transactions with system defined priority settles transactions based on the due date. However, the both transactions (Invoice & Payment or adjustment) must be in the same currency

Automatic settlements with user defined priority: For user defined custom priority, the user may set priority based on Transaction type (Invoices, Fee on payment, Dunning letters, Interest) using the Settlement Priority form

In addition to this, AX allows users to specify which posting profiles are allowed for settlement. This functionality works the same way for Vendors (Accounts Payable) & Customers (Accounts Receivable). Below is a brief process on enabling the automatic settlement and setting up user priority.

•     Enable allow automatic settlement for the customer posting profile

•     Enable Automatic Settlement under the Accounts Receivable Parameters > Settlement tab

•     Enable Prioritise Settlement (If priority needs to be given for certain transactions) and “Use priority for automatic settlement”

•     Click on Manage Priority if user needs to change the order of priority (By default AX has its own priority defined based on the date of Invoice & due date on FIFO basis)

•   Activate the necessary attribute and move Up or Down to choose the priority

The necessary setups are done. Now you can proceed making transactions with automatic settlement. Good Luck.

Wish all of you AX consultants transforming towards the Microsoft Dynamics 365 Operations from AX 2012 and older versions a great success in 2017.

Global General Journals – Enter journals in multiple LE's simultaneously in Dynamics AX

Very often most of the Dynamics AX implementations include implementation of multiple legal entities. The accountants need to create and post General Journals in multiple companies and this pretty often requires the users to juggle between companies (Select the company in which Journal needs to be posted and then continue with making transactions).

This is a very common scenario and kills the productivity of the accountant. Many of the accountants are very fast in General Journals entry and posting. Indeed, we require them to be fast, if our accountants are not that fast then the whole organization’s productivity is lost. Accounting is an essential back office task that needs to be productive. What they need is a system aided function where the accounting process is aided to improve productivity.

Here comes a brand new feature in with the new AX that alleviates the accounting users of this problem aiding them in better performing their tasks

“Global General Journals”

 So how does these Global General Journals work? Let us navigate and see it for ourselves:

Go to General ledger > Journal entries > Global general journals

 

In below screenshot observe that the Global general journals form has the Company as the first column (highlighted in Red). Also observe the Company that I am in is USMF in the Top right corner (Highlighted in yellow)

Now I want to create a new Journal in USPI company. I click on New (Alt+N) and enter the company as USPI, Journal name in the Dialog Box and click Ok.

This creates a new General Journal in USPI company with JBN# 00137 and continue with rest of General journal info.

Click on Lines to enter vouchers. Now if you observe the Journal voucher, the company has been updated to USPI (Highlighted in yellow)

 You can now complete the journal voucher and proceed for posting as a normal journal voucher in the USPI company.

Shortcuts in AX 7

Microsoft has released the preview of its latest Dynamics AX 7 (Rainier) for the community. The Public release of AX 7 is available anytime soon (expected in the 1st quarter of 2016).

By now many of you are already aware that AX 7 is web based and is accessed through a web browser. This is a major change from AX 2012 (Desktop based).

Although AX 7 is based on Web. Microsoft managed to fit it with certain keyboard shortcuts to facilitate a user friendly interface. Keyboard shortcuts are very important for an ERP to allow faster data entry by users.

• ALT+N: Add a new Record
• ALT+F9: Delete a record (system alerts user about the deletion)
• F2 : Toggle between Edit to View (or) View to Edit
• Ctrl+S: Save the record
• ESC: Close the form (User is prompted if the record is not saved)
• Back Space : Go to the previous page
• Tab: Move to the next field
• Shift+Tab: Move to the previous field
• Alt+Down Arrow: display the records under a drop down lookup field
• Down Arrow: Move to the next record (in a list page)
• Up Arrow:Move to the previous record (in a list page)
• Alt+Q : Search for Button (for example: while creating a General Journal, user can press alt+q to access button search and search for "Validate" to validate a journal)

 This is it for now. More to come. Keep Daxing